Hiring a Human Resources Assistant

The work environment at various organizations is different. It makes the task of hiring a human resources assistant a little difficult. You have to find someone with administrative as well as human resources knowledge. You are lucky if you have found the right blend. Most of the applicants have administrative knowledge but little or no experience in human resource management.

1. Write a job description that rightly depicts the experience, knowledge and skills required as a human resources assistant. Benefits of this practice are twofold. Firstly, candidates with desired blend of skills and experience will apply for the position. Secondly, you will have a clearer idea of what you are looking for.
2. Don't use a ready-made template as such. Job description should be completely accurate. If the job description does not reflect the nature of position, finding the right candidate will be a serious problem.
3. Create advertisements to be placed in newspapers, classifieds and relevant websites. Be specific with your requirements. If you don't pay attention to the advertisement details, you will have to wade through multiple unfit applicants to find the right candidate for the position of human resources assistant. Specify your requirements clearly. Vague statements should be avoided.
4. Start screening the applicants' resumes and cover letters as soon as you get them. Find the people who match desired combination of experience, skills and knowledge. Reject the applications that disobey the instructions provided in advertisement.
5. Once the list of eligible candidates is ready, start calling them up. Set up the interview date, time and venue.
6. Prepare the interview questions in advance. You can always ask spontaneous questions in addition to the prepared list of questions. These questions will help you to assess the relative capabilities of candidates.
7. Interview the candidates and verify if the claimed skills, experience and Knowledge is actually present.
8. Choose an applicant with the best blend.